The powers and duties of officers and employees
2.1 The powers and functions of the Chief Executive Officer have been defined under Section 20 of Chapter VII of the Gujarat State Disaster Management Act, 2003.
2.2 The Chief Executive Officer shall exercise and perform the following powers and functions, namely:
- Coordinate and monitor activities relating to prevention and mitigation of disasters, including capacity-building;
- Coordinate and monitor rehabilitation and reconstruction activities;
- Monitor the progress of preparation and updating of disaster management plans and coordinate implementation;
- Prepare and submit periodic reports to the Authority on its activities;
- Delegate powers and functions to officers and employees of the Authority;
- Exercise powers and perform functions delegated by the Authority; and
- Exercise such other powers and functions as may be specified by regulations.
2.3 In order to provide broad guidelines for the administration of GSDMA and for maintenance of accounts, an Operational Manual was prepared and adopted by GSDMA vide its 23rd meeting agenda item no. 4 dated 3.7.2001, passed by the Governing Body of GSDMA.
2.4 GSDMA is chaired by the Chief Minister, with seven members and its Chief Executive Officer as Member Secretary. The CEO is responsible for overall management and implementation of projects; the CEO and ACEO act under the general guidance of the Governing Body and are fully accountable for GSDMA's functioning.
Delegation of powers by the Governing Body
A. General Powers
|
#
|
Power
|
Authority
|
Extent
|
|
1
|
Negotiate and enter into agreements with Central/State Government, PSUs, local authorities, banks, cooperatives, NGOs, CBOs and international agencies
|
CEO
|
Full Power
|
|
2
|
Execute contracts, deeds, instruments and assurances (service agreements, security bonds, lease of property, hiring of machinery/equipment/vehicles)
|
CEO
|
Full Power
|
|
3
|
Enter into arrangements with consultancy firms, feasibility studies or scheme preparation
|
CEO
|
Full Power
|
|
4
|
Execute agreements relating to banking, insurance, procurement and execution of work
|
CEO
|
Full Power
|
|
5
|
Institute, prosecute, compromise, withdraw or defend legal proceedings (ACEO may also exercise these powers in their functional areas)
|
CEO
|
Full Power
|
B. Administrative Powers
|
#
|
Power
|
Authority
|
Extent
|
|
1
|
Appointment on deputation equivalent to Director and above / other posts
|
As per Govt. direction / ACEO
|
Full Power
|
|
2
|
Hiring personnel on contract basis
|
ACEO
|
Full Power
|
|
3
|
Sanction of journey of officers/staff
|
ACEO & Director (own staff)
|
Full Power
|
|
4
|
Sanction of leave, increment
|
ACEO & Director (own staff)
|
Full Power
|
|
5
|
Outsourcing of GSDMA work
|
ACEO
|
Full Power
|
C. Financial Powers (selected items)
|
#
|
Power
|
Authority
|
Extent
|
|
1
|
Buy/procure materials or stores
|
ACEO
|
Full Power
|
|
2
|
Buy/procure movable assets
|
ACEO
|
Full Power
|
|
3
|
Approve payment for procurement/services
|
ACEO
|
Full Power
|
|
4
|
Pay for feasibility studies / consultancy reports
|
ACEO
|
Full Power
|
|
5
|
Draw/endorse cheques, bills, securities, etc. on behalf of the Authority
|
Director (F)
|
Full Power
|
|
6
|
Give receipts/discharges for money received
|
Director (F)
|
Full Power
|
|
7
|
Invest surplus funds in short/fixed deposits
|
ACEO
|
Full Power
|
|
8
|
Open bank accounts / operate other accounts
|
Governing Body / ACEO
|
Full Power
|
|
9
|
Receive money or securities for deposit
|
Director (F)
|
Full Power
|
|
10
|
Sanction contingent expenditure (telephone, periodicals, stationery, repairs, etc.)
|
ACEO / Director (F)
|
Full Power / Rs. 40,000 (non-recurring) & Rs. 10,000 (recurring) per case
|
|
11
|
Pass claims for salary, wages, TA, advances, medical reimbursement
|
Director (F)
|
Full Power
|
|
12
|
Sanction advances (vehicle, computer, house building, etc.)
|
ACEO
|
Full Power
|
|
13
|
Payment of work/supplier bills and advances
|
Director (F)
|
Full Power
|
|
14
|
Repairs to vehicles
|
ACEO / Director (A)
|
Full Power / Up to Rs. 50,000
|
|
15
|
Hiring of vehicles
|
Director (A)
|
Full Power
|
|
16
|
Payment of statutory dues (PF, Income Tax, Professional Tax, utilities, insurance, etc.)
|
Director (F)
|
Full Power
|
|
17
|
Sanction expenditure for meetings/conferences/training/publicity
|
ACEO
|
Full Power
|
|
18
|
Execute Power of Attorney / deeds / agreements on behalf of the Authority
|
ACEO
|
Full Power
|
|
19
|
Approve expenditure for seminars/training/conferences in India
|
CEO
|
Full Power
|
|
20
|
Approve expenditure on hospitality for VIPs/visitors/experts
|
Director (Finance)
|
Full Power
|
|
21
|
Take necessary action in emergencies to safeguard the Authority's interest
|
CEO
|
Full Power
|
D. Award of Work and Procurement of Materials
|
#
|
Power
|
Authority
|
Extent
|
|
1
|
Sanction of schemes to fulfil the Authority's objectives
|
CEO & ACEO
|
Full Power
|
|
2
|
Administrative approval to proposals conforming to World Bank/ADB and other norms
|
CEO & ACEO
|
Up to Rs. 10.00 Crores
|
|
3
|
Procurement of materials
|
CEO
|
Full Power, subject to procurement guidelines
|
|
4
|
Grant extension of time for works
|
CEO
|
Full Power
|
|
5
|
Sanction purchase of heavy machinery
|
CEO
|
Full Power
|
|
6
|
Sanction extra/substituted items; approve deviation up to 10% of original estimate
|
CEO
|
Full Power
|
Powers delegated as above can be exercised by the next higher authority. Further sub-delegation by the ACEO includes: sanctioning advances to line departments/implementing agencies to the Chief Engineer (Procurement); advances to Collectors/DDOs against the Housing Component to Director (H & EC); personal advances (Moped/Scooter/Motorcycle/House Building/PF, etc.) to Director (Admn.); and consultant/supplier advances to the concerned Joint CEO/Head/Director. Controller of Accounts functions, bank account operation and payment-order signing are handled by the Senior Duty Class-I officer. "Director" means the Director dealing with the concerned subject matter; all staff work under the direction, guidance and instructions of their respective officers as described in Chapter I.